TUESDAY, MAY 27, 2008

CITY HALL – CONFERENCE ROOM 200A

LACONIA CITY COUNCIL MEETING

7:30 P.M.

CALL TO ORDER:

Mayor Lahey called the meeting to order on the above date and time.

SALUTE TO THE FLAG:

The salute to the flag was led by Councilor Henry Lipman.

ROLL CALL:

Clerk Kaligian called the roll with the following Councilors present: Councilor Knytych, Luther, Lipman, Baer, Hamel and Bolduc. Also present City Manager Cabanel and Finance Director Pam Reynolds.

ADOPTION OF MINUTES OF PREVIOUS MEETINGS:

Councilor Knytych moved to approve the minutes of the regular and budget meeting on 5/12/08. Seconded by Councilor Bolduc. Motion passed unanimously.

CONSENT AND ACTION CALENDAR:

1. Temporary Traffic Order 2008-06 for Motorcycle Week 2008

Councilor Hamel moved to approve Temporary Traffic Order 2008-06 Motorcycle Week 2008. Seconded by Councilor Bolduc. Motion passed unanimously.

2. Temporary Traffic Order 2008-07 for “Harley-Davidson Bike Week Road Tour 2008”

Councilor Hamel moved to approve Temporary Traffic Order 2008-07 Harley- Davidson Bike Week Road Tour 2008. Seconded by Councilor Bolduc. Motion passed unanimously.

3. Temporary Traffic Order 2008-08 for “Ride in Show”

Councilor Hamel moved to approve Temporary Traffic Control Order 2008-08 “Harley Davidson Ride in Show”. Seconded by Councilor Bolduc. Motion passed unanimously.

4. Request by Charlie St. Clair for reduced vendor fee of $35 for one day City of Laconia Bike Show on June 20th at Opechee Park

Councilor Lipman moved to reduce the vendor fee to $35 for the one day City of Laconia Bike Show on June 20^th at Opechee Park and the proceeds to go to the Bike Week fund. Seconded by Councilor Bolduc. Motion passed unanimously.

5. Waiver of licensing fee for downtown merchants participating in Harley-Davidson Bike Week Road Tour 2008 event

Councilor Hamel moved to waive the licensing fee for downtown merchants participating in Harley-Davidson Bike Week Road Tour 2008 event. Seconded by Councilor Bolduc. Motion passed unanimously.

6. Deed of Easement between Laconia Airport and Meadowbrook and Sublease between Rolling Iron Horse Ranch LLC and Kitchen Cravings LLC

Councilor Lipman moved to approve the Deed of Easement between the Laconia Airport Authority and Meadowbrook Farm, LLC. Seconded by Councilor Bolduc. Motion passed unanimously.

Councilor Lipman moved to authorize the City Manager to execute the Deed of Easement on behalf of the City. Seconded by Councilor Bolduc. Motion passed unanimously.

Councilor Lipman moved to approve the Sublease between the Laconia Airport Authority and Rolling Iron Horse Ranch, LLC. Seconded by Councilor Bolduc. Motion passed unanimously.

Councilor Lipman moved to authorize the City Manager to execute the Sublease on behalf of the City. Seconded by Councilor Bolduc. Motion passed unanimously.

7. Request to schedule a public hearing for Monday, June 9^th during regular Council meeting regarding a request from the School Department for a supplemental appropriation for excess grant money received during the current fiscal year in the amount of $351,977

Councilor Bolduc moved to hold a public hearing on Monday, June 9, 2008 during the regular meeting regarding a request from the School Department for a supplemental appropriation for excess grant money received during the current fiscal year in the amount of $351,977. Seconded by Councilor Hamel. Motion passed unanimously.

8. Appointment of Melanson, Heath & Company PA as new City auditors

Councilor Lipman moved to appointment of Melanson, Heath & Company PA as City Auditors. Seconded by Councilor Bolduc. Motion passed unanimously.

CITIZEN COMMENTS FOR MATTERS NOT ON THE AGENDA:

Jane Wood recommended an Energy Committee which was in the vision statement in the Master Plan.

Referred to the Government Operations committee

INTERVIEWS: NONE

COMMUNICATIONS: NONE

PRESENTATIONS:

• Youth Services Bureau

Jim Carroll gave a presentation on the history and funding of the Youth Services Bureau.

MAYOR’S REPORT:

Mayor Lahey reported that City Clerk Ann Kaligian would retire on June 1, 2008.

CITIZEN REQUESTS TO COMMENT ON CURRENT AGENDA ITEMS: NONE

PUBLIC HEARING:

• 2008-2009 Municipal & School Budgets

Mayor Lahey opened the hearing at 8:46 p.m. and read the following notice. “In accordance with article V of the Laconia City Charter and other applicable laws, notice is hereby given of the Public Hearing on the proposed City of Laconia Municipal and School Budgets for the 2008-2009 fiscal year to be held at City Hall on May 27, 2008 at 7:30 p.m. in Conference Room 200 A.”

There being no comments or questions Mayor Lahey declared the hearing closed at 8:50 p.m.

COMMITTEE REPORTS:

1. FINANCE: No report
   
   

a) Reserve Fund for Capital Improvements

b) Motorcycle Week Revenues

c) Transfer Station Construction

d) Revisions to current City fees

2. PUBLIC SAFETY:

a) Motorcycle Week

b) No Parking Zone North Side of Pleasant St. in the Area of Intersection with Folsom St.

Councilor Baer reported there is a problem in front of the school and the Police Department has suggested No Parking on Pleasant St. from Folsom St. Monday – Friday from 7:00 -9:00 a.m. and 2:00 -4:00 p.m.

Meeting to be held on June 9, 2008 at 6:00 and the abutters be contacted and notified of the meeting.

3. GOVERNMENT OPERATIONS & ORDINANCES: No report

a) RSA 202-A:11a/Laconia Library

b) Energy Committee

Meeting to be held on June 9, 2008 at 6:30 p.m. on item b.

4. PUBLIC WORKS:

a) Road Weight Limits

b) Rowe Court

c) Ordinance Amending Chapter 221, Vehicles and Traffic/Parking on Sublawns

d) Proposed traffic pattern changes at Old Prescott Hill Rd. & Rt. 106

e) Request by Michael Leclair to extend City sewer to Coliseum Indoor Sports in Belmont

f) Intersection of Main & Oak Sts.

Councilor Luther moved to have the Department of Public Works conduct an intersection evaluation by a qualified Engineer and the cost not exceed $1,000. Seconded by Councilor Bolduc. Motion passed unanimously.

5. LAND & BUILDINGS: No report

a) Repair & Maintenance of City Buildings

b) Architectural/Design Options for 858 N. Main St.

c) Fillmore Ave. Lot Line Adjustment/Councilor Bolduc

LIAISON REPORTS: NONE

MANAGER’S REPORT:

City Manager Eileen Cabanel reported on the following.

• The money received for Motorcycle Week is very low with the City receiving only $20,000. It looks like it will be a tight year for vendors.

NEW BUSINESS:

1. Proposed revisions to current City fees for disposal of e-waste, solid waste/Transfer Station charges, sanitary sewer fees and Planning Department inspections.

Referred to the Finance Committee

2. An Ordinance Amending Chapter 189, Sewers concerning a proposed sewer connection fee for areas outside the City

Councilor Bolduc introduced and read in full AN ORDINANCE AMENDING CHAPTER 189, SEWERS. Seconded by Councilor Hamel. Ordinance passed with five in favor and Councilor Baer opposed.

3. Request by Mr. Bill Franks to extend the City’s sewer franchise area to a proposed development outside the City into the Town of Meredith.

Councilor Bolduc moved to approve the extension of the sewer franchise area to a proposed development outside the City into the Town of Meredith with a cost of $6,872.16 and a total acreage of 4.61. Seconded by Councilor Knytych. Motion passed with four in favor and Councilor Baer and Hamel opposed.

MOTION - EXTENSION OF COUNCIL MEETING - Councilor Bolduc moved to extend the Councilor meeting to 10:30 p.m. Seconded by Councilor Baer. Motion passed unanimously.

4. Request by School Department for $93,000 from the Special Education Capital Reserve Fund for unexpected special education costs

Councilor Knytych moved per RSA 34:10 of the New Hampshire Revised Statutes Annotated and relative to Resolution 99-6, the Laconia City Council hereby authorizes the Laconia Trustees of the Trust Funds to release $93,000 from the Special Reserve fund for special education and names the Laconia School Board as agents to carry out expenditures for the express purpose of that fund. Seconded by Councilor Bolduc. Discussion followed. Motion passed unanimously.

5. First Reading of Budget Resolutions for the 2008-2009 Fiscal Year:

1. A Resolution Relative to Making Itemized Appropriations for the Sewer Fund for the Fiscal Year Beginning July 1, 2008 and Terminating June 30, 2009

Councilor Hamel introduced and read in full for a first reading, A RESOLUTION RELATIVE TO MAKING ITEMIZED APPROPRIATIONS FOR THE SEWER FUND FOR THE FISCAL YEAR BEGINNING JULY1, 2008 AND TERMINATING JUNE 30, 2009.

GRAND TOTAL: 2008-2009 APPROPRIATION…………..$3,053,396

Less: TOTAL REVENUES…………………….. $3,053,396

CAPITAL OUTLAY………………………………………… $ 225,000

Seconded by Councilor Bolduc. Resolution passed unanimously for a first reading.

2. A Resolution Relative to Making Itemized Appropriations for the Water Fund for the Fiscal Year Beginning July 1, 2008 and Terminating June 30, 2009.

Councilor Hamel introduced and read in full A RESOLUTION RELATIVE TO MAKING ITEMIZED APPROPRIATIONS FOR THE SEWER FUND FOR THE FISCAL YEAR BEGINNING JULY 1, 2008 AND TERMINATING JUNE 30, 2009.

GRAND TOTAL: 2008-2009 APPROPRIATION………………..$1,852,224

LESS: TOTAL REVENUSES………………………….$1,852,224

CAPITAL RESERVE PROJECTS…………………………………… $ 517,100

Seconded by Councilor Bolduc. The Resolution passed unanimously for a first reading.

3. A Resolution Relative to Making Itemized Appropriations for the Internal Services Fund for the Fiscal Year Beginning July 1, 2008 and Terminating June 30, 2009.

Councilor Lipman introduced and read in full for a first reading A RESOLUTION RELATIVE TO MAKING ITEMIZED APPROPRIATIONS FOR THE INTERNAL SERVICES FUND FOR THE FISCAL YEAR BEGINNING JULY 1, 2008 AND TERMINATING JUNE 30, 2009.

GRAND TOTAL: 2008-2009 APPROPRIATION………………….$ 872,700

LESS: TOTAL REVENUES……………………………..$ 872,700

Seconded by Councilor Bolduc. Resolution passed unanimously for a first reading.

4. A Resolution Relative to Making Itemized Appropriations for the General Fund for the Fiscal Year Beginning July 1, 2008 and Terminating June 30, 2009 [Two Readings Required/First Reading Only]

A first reading will be on June 9, 2008.

5. A Resolution Relative to Making Itemized Appropriations for the Motorcycle Week Special Revenue Fund for the Fiscal Year Beginning July 1, 2008 and Terminating June 30, 2009.

Councilor Lipman introduced and read in full A RESOLUTION RELATIVE TO MAKING ITEMIZED APPROPRIATIONS FOR THE SPECIAL REVENUE FUND-MOTORCYCLE WEEK FOR THE FISCAL YEAR BEGINNING JULY 1, 2008 AND TERMINATING JUNE 30, 2009.

GRAND TOTAL: 2008-2009 APPROPRIATION………………..$ 226,700

LESS: TOTAL REVENUES………………………… $ 226,700

Seconded by Councilor Bolduc. Resolution passed unanimously for a first reading.

6. A Resolution Relative to Making Itemized Appropriations for the Tax Increment Finance District/Downtown for the Fiscal Year Beginning July 1, 2008 and Terminating June 30, 2009 [Two Readings Required/First Reading Only]

Councilor Knytych introduced and read in full A RESOLUTION RELATIVE TO MAKING ITEMIZED APPROPRIATIONS FOR THE TAX INCREMENT FINANCE DISTRICT DOWNTOWN FOR THE FISCAL YEAR BEGINNING JULY 1, 2008 AND TERMINATING JUNE 30, 2009.

GRAND TOTAL: 2008-2009 APPROPRIATION…………………$ 100,857

LESS: TOTAL REVENUES……………………………………..$ 100,857

Seconded by Councilor Bolduc. Resolution passed unanimously for a first reading.

GENERAL FUND:

City Manager stated the March Building Permits were not included in the calculation of the tax cap which allows for additional expenditures of $42,499. She recommended to move $107,157 to road improvements which represents the $42,499 (from the building permits) along with the $1,078 that was cut from the City budget during deliberations, and the $63,580 from the adjusted county budget (changing the county budget from the proposed number of $2,895,904 to the new estimated number of $2,832,324. City Manger further reviewed the proposed changes to the budget.

Youth Services Bureau

Councilor Hamel stated he had originally requested $10,000 be removed from Youth Services and would be willing to not do that this year. Would like it to be more of a cost recovery or minimal charge for their services.

Councilor Hamel recommended for the future a lump sum be contributed to United Way and list the organizations the city provides funds to in Laconia and they do all of the work.

Mike Seymour - Stated it was not unusual for a lump sum contribution to be made and earmarked specifically for organizations they want services received by.

City Manager Cabanel stated it was a good idea but the city needs to know how much United Way takes out for themselves.

Mr. Seymour replied, 87.3% goes back into the community and the difference is for administration services.

MOTION:

Councilor Bolduc moved Youth Service appropriation of $76,292. Seconded by Councilor Baer. Motion passed unanimously.

UNFINISHED BUSINESS:

1. EPA Update

2. Senator Sgambati regarding HB2

3. Sewer & Water Master Plan

No action taken

NOMINATIONS, APPOINTMENTS & ELECTIONS: NONE

COUNCIL COMMENTS: NONE

NON - PUBLIC SESSION: NONE

ADJOURNMENT:

On motion of Councilor Bolduc, seconded by Councilor Luther, it was voted to adjourn at 10:35 P.M.

A true record Attest:

Ann G. Kaligian

City Clerk