MONDAY, JUNE 9, 2008

CITY HALL – CONFERENCE ROOM 200A

LACONIA CITY COUNCIL MEETING

7:30 P.M.

 

 

 

CALL TO ORDER:   

 

Mayor Lahey called the meeting to order on the above date and time.

 

SALUTE TO THE FLAG:  

 

The salute to the flag was led by Councilor Brenda Baer.

 

ROLL CALL:    

 

Clerk Kaligian called the roll with the following Councilors present: Councilor Knytych, Luther, Lipman, Baer, Hamel and Bolduc. Also present City Manager Cabanel and Finance Director Pam Reynolds.

 

ADOPTION OF MINUTES OF PREVIOUS MEETINGS:

 

Councilor Bolduc moved to approve the minutes of the regular meeting and budget public hearing of Council meeting on 5/27/08. Seconded by Councilor Hamel. Motion passed unanimously.

 

CONSENT AND ACTION CALENDAR:

 

1.      Unsealing of non-public minutes of 5/16/07

 

Councilor Bolduc moved to unseal the minutes of the non-public session of 5-16-07 and leave the personnel portion sealed until 2012. Seconded by Councilor Hamel.   Motion passed unanimously.

 

2.      Temporary Traffic Order 2008-09/Lakes Power Run for Easter Seals 

 

Councilor Luther moved to approve TEMPORARY TRAFFIC CONTROL ORDER           2008-09 “LAKES POKER RUN FOR EASTER SEALS”. Seconded by Councilor Knytych. Motion passed unanimously.

 

3.      City Fixed Asset Policy

4.      City Investment Policy

 

                  Councilor Luther moved to approve items 3 & 4. Seconded by Councilor Knytych.             Motion passed unanimously.

 

CITIZEN COMMENTS FOR MATTERS NOT ON THE AGENDA:

 

Charlie St. Clair questioned if there was some way the city could say to all the residents would you be interested in giving another $5.00 or $10.00 to be directly earmarked for the roads.

             

INTERVIEWS:  

           

1.      Claude Richer – requesting reappointment as a member of the Planning Board

 

                        To be interviewed at the June 23rd meeting.

 

2.      Warren Hutchins – requesting reappointment as an alternate member of Planning Board

 

                        To be interviewed at the June 23rd meeting.

 

3.      Warren Murphy – requesting reappointment as a full member of the Planning Board

 

                        To be interviewed at the June 23rd meeting.

 

            The following were interviewed

 

4.      Gregory Page – requesting reappointment to the Water Commission

 

Councilor Hamel moved to suspend the Rules and Orders of the council to allow appointment at this time. Seconded by Councilor Bolduc.

 

Councilor Hamel nominated Gregory Page. Seconded by Councilor Bolduc. Mr. Page was unanimously elected to June 2011.

 

5.      Orry Gibbs – requesting appointment as an alternate member of the ZBA

6.      Robin Tautkus – requesting appointment either as a member of the Planning Board

        or as an alternate member of the ZBA

 

COMMUNICATIONS:

 

  1. Request by Wolfeboro Inn to use public docking at Weirs Beach for their boat the Winnipesaukee Belle to drop off and pick up customers during MC Week

 

                        Bob Morin reviewed the request for using the docks at the Weirs.

 

Councilor Hamel moved to deny the Wolfeboro Inn the use slips at the Weirs to dock the Winnipesaukee Belle due to time constraints and also the legalities of the present lease with the Mt. Washington. Seconded by Councilor Bolduc. Motion passed unanimously.

 

PRESENTATIONS:

 

  • Concord Regional Solid Waste Resource Recovery Cooperative/Single Stream Recycling Initiative - Jim Presher 

 

Jim Presher, Director of the Solid Waste Recovery Cooperative gave a presentation on Single Stream Recycling explaining that it allows all current recycling materials to go in one container.

 

Councilor Hamel recommended a recycling committee be formed to discuss making recycling mandatory.

 

Councilor Hamel moved that the City Council ask the recycling committee to look into involvement of the city being a mandatory recycling city by year 2010. Seconded by Councilor Bolduc. Motion passed unanimously.

 

MAYOR’S REPORT:  NONE

 

CITIZEN REQUESTS TO COMMENT ON CURRENT AGENDA ITEMS:  NONE

 

PUBLIC HEARING:

 

  • Relative to Authorizing a Supplemental Appropriation for Grant Funds of $351,977 for the Laconia School Department Received in Excess of those Budgeted for 2007-2008 School Department

 

Mayor Lahey opened the hearing and read the following notice. ”According to Article V of the Laconia City Ordinances and other applicable State Laws, the City Council will hold a public hearing on June 9, 2008 at 7:30 p.m. in Room 200A of Laconia City Hall to gather public input comment concerning a request from the Laconia School Department for a $351,977 supplemental appropriation. The supplemental appropriation is for grant funds received in excess of those budgeted by the Laconia School Department. Below is a summary of the anticipated and unanticipated grant funds:

 

            Original 2007/2008 Budgeted Grant Funds:                           $2,562,376

            Revised 2007/2009 Actual Grant Funds:                                $2,914,353

 

            Supplemental Appropriation:                                              $   351,977

 

                        The notice was duly published in the Laconia Daily Sun and posted at the Library and City Hall on May 30, 2008.

 

                        Michael Seymour gave a brief explanation of the reason for the request for the Supplemental Appropriation.

 

                        There being no further questions or comments Mayor Lahey declared the hearing closed.

 

COMMITTEE REPORTS:

 

  1. FINANCE:     

 

a)      Reserve Fund for Capital Improvements

b)      Motorcycle Week Revenues

c)      Transfer Station Construction

d)      Proposed revisions to current City fees for disposal of e-waste, solid waste/Transfer Station charges, sanitary sewer fees and Planning Department inspections

 

                        No Report

 

  1. PUBLIC SAFETY: 

 

a)      Motorcycle Week

      b)   Pleasant Street Parking

     

Councilor Luther moved that No Parking on the east side of Pleasant St. between Folsom Street and the south side with the driveway house 363 approximately distance of 250 feet and the exception will be enforced only on school days between the hours of 7:00 a.m. and 9:00 a.m. and between the hours of 2:00 p.m. and 4:00 p.m. No parking on the west side of Pleasant St. between the southerly and northerly driveways in the school property. Seconded by Councilor Baer. Motion passed unanimously.

 

      c)   Weirs Boulevard Speed Limit

 

  1. GOVERNMENT OPERATIONS & ORDINANCES:  

 

a)      RSA 202-A:11a/Laconia Library

b)      Energy Committee

 

Councilor Knytych moved that the City Manager set up an in house Energy Committee to look at what the city can do as far as saving energy and reducing costs and communicate with the Planning Board as to what direction they would like to see a volunteer community committee on energy look at. Seconded by Councilor Bolduc. Motion passed unanimously.

 

  1. PUBLIC WORKS:   

 

a)      Road Weight Limits

b)      Rowe Court

c)      Ordinance Amending Chapter 221, Vehicles and Traffic/Parking on Sublawns

d)      Proposed traffic pattern changes at Old Prescott Hill Rd. & Rt. 106

e)      Request by Michael Leclair to extend City sewer to Coliseum Indoor Sports in Belmont

f)        Intersection of Main & Oak Sts.

 

            No Report

 

 

  1. LAND & BUILDINGS

 

      a)   Repair & Maintenance of City Buildings

b)   Architectural/Design Options for 858 N. Main St.

c)   Fillmore Ave. Lot Line Adjustment/Councilor Bolduc

 

            No Report 

          

LIAISON REPORTS:

 

            Councilor Knytych reported the Heritage Commission will meet on June 10, 2008.

 

MANAGER’S REPORT:

 

City Manager Eileen Cabanel reported on the following:

 

  • The American Independent Business Alliance to meet on June 12, 2008 at 6:00 p.m. at the Library.
  • The roof at the SAU building was started on June 2, 2008 and should be finished soon.
  • The Warren St. Architects have been active at the Fire Department will be meeting with the Fire Chief June 4th and it will be a couple more weeks before they are ready to meet with the council.
  • Discussed HB 1436 stating it is more damaging to the School Department than the city and encouraged a call to the Governor requesting he veto the bill.
  • HB 1645 Retirement bill and the makeup of the committee has not changed.

 

Councilor Bolduc moved that a letter be sent to Governor Lynch requesting he veto the bill.  Seconded by Councilor Knytych. Motion passed unanimously.

 

  • Motorcycle Week has collected to date $146,000.
  • Leaves and yard waste is to be trucked to the Weirs Dump off of Rt. 3 by the DPW one half day per month into the site.

 

NEW BUSINESS:

 

  1. Proposed amendment to Classification and Compensation Plan

 

City Manager Cabanel submitted the proposed amendment to the Classification and Compensation Plan regarding the Grade of the Purchasing Specialist.

 

  1. A Resolution Relative to Authorizing a Supplemental Appropriation for Grant Funds of $351,977 for the Laconia School Department Received in Excess of those Budgeted for 2007-2008/First Reading

 

                        Councilor Knytych introduced and read in full A RESOLUTION RELATIVE TO AUTHORIZING A SUPPLEMENTAL APPROPRIATION FOR GRANT FUNDS OF $351,977 FOR THE LACONIA SCHOOL DEPARTMENT RECEIVED IN EXCESS OF THOSE BUDGETED FOR 2007/2008. Seconded by Councilor Bolduc. Resolution passed unanimously for a first reading.

 

  1.  Request by Brookside Pizza for a change in their previously approved application for Motorcycle Week vendor space

           

                        City Manager Cabanel explained the reason for the change from the previous application.

 

Councilor Knytych moved to approve the application as described subject to          conditions set forth in the April 9, 2008 memo. Seconded by Councilor Bolduc. Motion passed unanimously.

                                               

  1. Late site review request/Charlie St. Clair

 

City Manager Cabanel stated it was totally unfair to have every department  review the late request and get it before the council this evening and recommended it not be approved.

 

Councilor Lipman moved to authorize the demonstration Burn Out Pits at three locations as cited in the June 9th memo from Kris Snow, Zoning Technician with conditions cited on the bottom of page 1 and a million dollar insurance policy per occurrence and understand that if the event is not in accordance as described it can be shut down. Seconded by Councilor Bolduc. Motion passed unanimously.

 

      5.   Budget Transfer Requests per memo of Pam Reynolds dated 6/06/08

 

                        Councilor Bolduc moved to transfer the following:

 

                        To Account                                                    From Account

 

            `           401      $15,000 Administration                       445      $20,000   Fire

                        402      $  8,000 Legal                                     479      $30,000  Recreation &                                                                                                                                       Facilities      

                        403      $15,000 Finance                                 493      $86,000  Solid Waste

                        415      $56,500 Records                                431      $76,197  Contingency

                        419      $  3,000 City Hall Maintenance           499      $85,823  Contingency

                        429      $48,000 Benefits                                 499      $  3,480   Contingency

                        437      $70,000 Police

                        599      $11,000 DPW-Overtime

                        502      $40,000 DPW- Winter Maintenance

                        516      $35,000 DPW-Benefits

 

                                    Total    $301,500                                Total      $301,500

           

                                    Seconded by Councilor Luther. Motion passed unanimously.

 

  1. The Laconia Airport Authority is requesting approval of a grant in the amount of  $136,520 for the design only of Taxiway C at the Airport

 

Councilor Lipman moved that City of Laconia and Laconia Airport Authority shall enter into a Grant Agreement with the State of New Hampshire for Project #SBG-09-01-2008, acting by and through the Laconia City Charter providing for the performance by the City of certain services as documented within the foregoing Grant Agreement , and       that Matthew Lahey Mayor of the City of Laconia and Chairman of the Laconia Airport Authority, is authorized and directed to enter into the said Grant Agreement with the             State of New Hampshire, and that he is to take any and all such actions that may be deemed necessary, desirable or appropriate in order to execute, seal acknowledge and deliver any and all documents, agreements and other instruments on behalf of the City in order to accomplish the same. Seconded by Councilor Bolduc. Motion passed unanimously.

 

Councilor Lipman moved that the signature of Matthew Lahey, when affixed to any instrument of document described in, or contemplated by, these resolutions, shall be conclusive evidence of the authority of said Mayor to bind the City, thereby. Seconded by Councilor Bolduc. Motion passed unanimously.

 

7.   Approval for City Manager to sign a Quitclaim Deed for “Withdrawable Land” from the  Laconia Housing Authority to the City of Laconia and a Quitclaim Deed from the City to Wylie.

 

Councilor Knytych moved to authorize the City Manager to sign a Quitclaim Deed accepting “Withdrawable Land” from the Laconia Housing Authority to the City of Laconia. Seconded by Councilor Bolduc. Motion passed unanimously.

 

Councilor Bolduc moved to authorize the City Manager to sign the Quitclaim  Deed from the City to Mr. Wylie. Seconded by Councilor Bolduc.  Motion passed unanimously.

 

UNFINISHED BUSINESS:

 

     1.   First Reading Budget Resolution for the 2008-2009 Fiscal Year:

 

(a)   A Resolution Relative to Making Itemized Appropriations for the General Fund for the Fiscal Year Beginning July 1, 2008 and Terminating June 30, 2009

 

                                    Councilor Hamel introduced and read in full for a first reading A RESOLUTION RELATIVE TO MAKING ITEMIZED APPROPRIATIONS FOR THE GENERAL FUND FOR THE FISCAL YEAR BEGINNING JULY 1, 2008.  

 

            GENERAL FUND

 

            GRAND TOTAL:         2008-2009 APPROPRIATION ………………$56,232,235

            LESS:                          TOTAL REVENUES…………………………..$24,530,237

            BALANCE TO BE RAISED BY TAXES……………………………….$31,701,998

 

                        Does not include State property taxes.

 

                        Seconded by Councilor Bolduc. Resolution passed unanimously for a first reading.

 

  1. Second Reading of Budget Resolutions for the 2008-2009 Fiscal Year:

 

(a)   A Resolution Relative to Making Itemized Appropriations for the Sewer Fund for the Fiscal Year Beginning July 1, 2008 and Terminating June 30, 2009 [Two Readings Required

 

Councilor Hamel introduced and read in full for a second and final reading A RESOLUTION RELATIVE TO MAKING ITEMIZED APPROPRIATIONS FOR THE SEWER FUND FOR THE FISCAL YEAR BEGINNING JULY 1, 2008 AND TERMINATING JUNE 30, 2009.

 

      SEWER FUND

 

      GRAND TOTAL:         2008-2009       APPROPRIATION……………….$3,053,396

      LESS:                          TOTAL REVENUES………………………………$3,053,396

 

      CAPITAL OUTLAY………………………………………………………….$   225,000

 

                        Seconded by Councilor Bolduc. Resolution passed unanimously for a second and final reading.

 

            MOTION

 

Councilor Lipman moved to extend the meeting to 10:30 p.m. Seconded by           Councilor Bolduc. Motion passed with Councilor Luther opposed.

 

            b) A Resolution Relative to Making Itemized Appropriations for the Water Fund for the Fiscal Year Beginning July 1, 2008 and Terminating June 30, 2009.

 

Councilor Hamel introduced and read in full for a second and final reading A           RESOLUTION RELATIVE TO MAKING ITEMIZED APPROPRIATIONS FOR THE WATER FUND FOR THE FISCAL YEAR BEGINNING JULY 1, 2008 AND TERMINATING JUNE 30, 2009.                                      

           

            WATER FUND

 

            GRAND TOTAL:         2008-2009 APPROPRIATION………………….$1,852,224

            LESS:                          TOTAL REVENUES……………………………..$1,852,224

 

            CAPITAL RESERVE PROJECTS……………………………………….$   517,100

           

 

                        Seconded by Councilor Bolduc. Resolution passed unanimously for a second             and final reading.

 

(c) A Resolution Relative to Making Itemized Appropriations for the Internal Services Fund for the Fiscal Year Beginning July 1, 2008 and Terminating June 30, 2009 [Two Readings Required/Second Reading]

 

Councilor Hamel introduced and read in full for a second and final reading A RESOLUTION RELATIVE TO MAKING ITEMIZED APPROPRIATIONS FOR THE INTERNAL SERVICES FUND FOR THE FISCAL YEAR BEGINNING JULY 1, 2008 AND TERMINATING JUNE 30, 2009.

 

            INTERNAL SERVICES FUND

 

            GRAND TOTAL:         2008-2009 APPROPRIATION…………………$872,700

            LESS:                          TOTAL REVENUES…………………………….$872,700     

 

            Seconded by Councilor Bolduc. Resolution passed unanimously for a second and final reading.

 

(d) A Resolution Relative to Making Itemized Appropriations for the Motorcycle Week Special Revenue Fund for the Fiscal Year Beginning July 1, 2008 and Terminating June 30, 2009

 

Councilor Hamel introduced and read in full A RESOLUTION RELATIVE TO MAKING ITEMIZED APPROPRIATIONS FOR THE SPECIAL REVENUE FUND-MOTORCYCLE WEEK FOR THE FISCAL YEAR BEGINNING JULY 1, 2008 AND TERMINATING JUNE 30, 2009.

 

SPECIAL REVENUE FUND-MOTORCYCLE WEEK

GRAND TOTAL:         2008-2009 APPROPRIATION……………..$226,700

LESS:                          TOTAL REVENUES………………………   $226,700

 

      Seconded by Councilor Bolduc. The Resolution passed unanimously for a second and final reading.

 

(e) A Resolution Relative to Making Itemized Appropriations for the Tax Increment Finance District/Downtown for the Fiscal Year Beginning July 1, 2008 and Terminating June 30, 2009

 

Councilor Hamel introduced and read in full A RESOLUTION RELATIVE TO MAKING ITEMIZED APPROPRIATIONS FOR THE TAX INCREMENT FINANCE DISTRICT-DOWNTOWN FOR THE FISCAL YEAR BEGINNING JULY 1, 2008 AND TERMINATING JUNE 30, 2009.

 

TAX INCREMENT FINANCE DISTRICT-DOWNTOWN

 

GRAND TOTAL:         2008-2009       APPROPRIATION…………………..$100,857

LESS:                                      TOTAL REVENUES………………...$100,857

 

      Seconded by Councilor Bolduc. Resolution passed unanimously for a second and final reading.

 

2.    EPA Update

3.    Senator Sgambati regarding HB2

4.    Sewer & Water Master Plan

             

            No action on the above items

 

NOMINATIONS, APPOINTMENTS & ELECTIONS:   NONE

 

COUNCIL COMMENTS:      NONE

 

NON - PUBLIC SESSION:   NONE

 

ADJOURNMENT:

 

            On motion of Councilor Knytych, seconded by Councilor Bolduc, it was voted to adjourn at 10:39 P.M.

 

A true record Attest:

 

Ann G. Kaligian

Deputy Clerk